Events with Ambassadors and VIPs
- February 9, 2018
Business EVENTS
Whether it’s an opening, a launch, a celebration or even a state event, more often than not Ambassadors or VIPs will be present. At times also as guest of honour. Let’s share with you a few points to keep in mind for any future event you’re invited to where an Ambassador or VIP is expected to be present.
Firstly, it’s important to recognise the difference between the definition of etiquette and protocol.
Etiquette is the term referring to the customary code of social behaviour or a system of accepted rules that are considered correct depending on the culture, traditions and history of a country. Protocol is the code of conduct and behaviour that governs diplomacy and therefore it is a set of rules, forms and procedures that are followed by diplomatic and government officials at ceremonies and state events.
Knowing this, will help you understand that certain behaviour manifested by dignitaries at such events is not due to them being impersonal, as they may often come across, but most likely due to protocol which they have to follow. As a guest, you will not need to follow protocol but you are definitely expected to excel in your behaviour, punctuality and dress.
Receiving lines
If you are queueing to greet the host and dignitary, this is no time for long conversation. It’s merely a form of greeting, thanking, shaking hands and moving on. And that is not being impersonal. It’s the way it’s done and expected.
Greetings
A very common question that people ask is how to address the dignitary if he/she approaches them. First, if you are stuck don’t panic and don’t remain silent. What time of day is it? Greet with a good morning, good afternoon or good evening while shaking hands, keeping good eye contact and smiling. That takes a few seconds. If you do your research, you would know that you address an Ambassador as Your Excellency. An Ambassador is a high ranking diplomat representing a state and therefore accorded with that honorific. VIPs are addressed depending on their honorific and the office they hold.
Eating
During these events, press, cameras and video cameras are present. So just like when you’re a guest at a wedding, make sure that you have a look around before taking a bite to avoid having to shake hands with your mouth full on camera.
Dress code
The choice of outfit depends on the dress code written on the invitation. While business formal or black tie dress codes are usually easy to follow, dress codes containing the word ‘casual’ are tricky. Keep in mind that this does not mean ripped clothing or ill fitting outfits. Try to keep it chic and put together. The choice of clothing must be more modest than you would go for, when you are meeting your friends.
Remember it’s an event that will take a few hours. As a guest, your contact time with an Ambassador or VIP is limited. You will do just fine!
Finally it’s a sign of good manners to show that you are enjoying yourself, just as you would any other event.
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This was a blog post written for www.indulge.com.mt.
